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For your reference, we have included the original job posting below.
Administrative Assistant IV / Executive Admin in Palo...
Job Number:
73191374
Company Name:
Artech Information Systems LLC
Job Location:
Palo Alto, CA US
Job Category:
Management & Business
Administrative Assistant IV / Executive Admin in Palo...
We are seeking an experienced Senior Administrative Assistant to provide support to VMware's Vice President & Directors of the IT TechOps organization. This role is instrumental in the efficient and organized management of VMware's IT organization. Responsibilities of the Senior Administrative Assistant include, but are not limited to, the following: - Field all incoming calls and respond in a timely manner - Heavy calendaring and email management using Zimbra email client - Coordination and planning for TechOps meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering - Arrange and confirm local, domestic and international travel for the VP and other senior leadership of the TechOps organization -Facilitate communication with all levels of management and staff, both internal and external for the TechOps VP - Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint - Prepare/track expense reports using Oracle -Receive visitors -Create & track PRs & POs as required using Oracle -Special projects on an as-needed basis -E-mail, fax, scan and copy documents Requirements: - Associate/Bachelor's degree preferred and at least three years of experience at a technology company - 5 + years executive level support required, C-level preferred for a public, billion $+ company - Extremely strong organizational, project and time management skills; detail-oriented - Advanced level skills with Powerpoint, Excel, MS Word, Outlook - Demonstrated leadership and mentoring skills - Experience with IT specific budgets highly desired - Strong sense of urgency and efficiency in completing work - Ability to take self-initiative and be proactive - Ability to multi-task and prioritize workload - Ability to recognize and appropriately handle highly sensitive and confidential material and information - Excellent verbal and written communication skills - Professional demeanor and presentation
Nishu Singh Associate - Staffing Artech Information Systems LLC 240 Cedar Knolls Road, Suite 100 | Cedar Knolls, NJ 07927 Office: | Fax: Email: | Website: Artech is the #12 Largest IT Staffing Company in the US!
This job was posted by Artech Information Systems LLC.
