Admin Specialist III-TISTitle: Admin Specialist III-TIS
Location: United States-South Atlantic-Virginia
Other Locations:
CHENEGA CORPORATION
TECHNICAL & INSTALLATION SERVICES
STRATEGIC BUSINESS UNIT
Company Job Title: Administrative Specialist III - TIS
Chenega Job Title: Assistant V, Admin
Clearance: Must be eligible to obtain secret clearance
Location: Alexandria, VA
Reports To: Vice President, Operations
FLSA Status: Full Time,Temporary,Service Contract Act, Hourly, Non-Exempt
Prepared Date: 01/04/2012
Executive Order 13495, The Non-Displacement of Qualified Workers Under Service Contracts provides first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.
Summary
Provides diversified clerical, administrative and general office duties of a highly responsible and confidential nature to senior operations personnel.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position
1. Requires good organizational and interpersonal skills to maintain schedules, calendars, correspondences and filing systems.
2. This position requires knowledge of applicable policies, organization, and high level technical skills using Microsoft Office and other tools.
3. Requires the ability to research data and resolve discrepancies using various databases.
4. The individual must be able to multi-task and complete complex, administrative assignments with minimal supervision.
5. Resolves routine inquiries and serves as liaison between operations leadership and other internal or external entities.
6. Processes invoices.
7. Schedules and maintains appointments.
8. Coordinates travel requests and itineraries; enters expense reports.
9. Prepares reports, composes memoranda and researches information requests.
10. Screens incoming calls.
11. May perform as record document custodian.
12. Handles confidential and non-routine information
13. Works independently on special, non-recurring and ongoing projects.
14. Plans and coordinates multiple presentations.
15. Other duties may be assigned to meet business needs.
Supervisory Responsibilities
None
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Must have the ability to effectively coordinate with all Strategic Business Unit (SBU) staff elements to bring actions to closure.
Education and/or Experience
High school diploma or equivalent required plus a minimum of 6 years of relevant work experience. Some college coursework preferred.
Computer Skills
Must be proficient in the use of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.); proficiency in the use of MS Project a plus.
Certificates, Licenses, Registrations, Clearance:
Valid US drivers license required.
Must be able to obtain secret clearance.
Competencies - To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Exercises discretion.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths and weaknesses.
Planning/Organizing - Prioritize and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation is an EOE. AA/M/F/D/V. Native preference under PL 93-638. We participate in the E-Verify Employment Verification Program.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
·Must have the ability to effectively coordinate with all Strategic Business Unit (SBU) staff elements to bring actions to closure.
Education and/or Experience
High school diploma or equivalent required plus a minimum of 6 years of relevant work experience. Some college coursework preferred.
Computer Skills
Must be proficient in the use of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.); proficiency in the use of MS Project a plus.
Certificates, Licenses, Registrations, Clearance:
Valid US drivers license required.
Must be able to obtain secret clearance.
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