ADMINISTRATIVE ASSISTANT I - SES
173011 Agency Name: DCF - Children and Families
Description:
Working Title: ADMINISTRATIVE ASSISTANT I - SES
Broadband/Class Code: 43-6011-02
Position Number: 60048960
Annual Salary Range: $25,000.00 - $25,479.22
Announcement Type: Open Competitive
City: TALLAHASSEE
Facility:
Pay Grade/ Pay Band: BB003
Closing Date: 2/8/2012
The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXECUTIVE SECRETARIES AND ADMINISTRATIVE ASSISTANTS
43-6011
DESCRIPTION
DCF OFFICE OF INSPECTOR GENERAL - INVESTIGATIONS UNIT
Supports the Chief of Investigations and Intake Unit Supervisor in all administrative functions including: draft and prepare correspondence and memoranda and maintaining files on same; preparation of travel arrangements and preparation of travel reimbursement; maintaining the calendar and scheduling meetings.
Retrieve daily internet complaints; enter incoming complaints into the Investigations and Complaint Management System. Complete and distribute case closures for all completed investigations within a timely and accurate manner. Reviews case related information entered into the Investigations and Complaint Management System to ensure that it is accurate and complete.
Acts as liaison and process all Corrective Action Plans (Data Entry and Closures).
Completes or assists in the completion of special projects such as the annual report, quarterly reports, management reports, or impromptu requests by the Inspector General.
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
EXAMPLES OF WORK
Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.
Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.
Analyzes operating practices and procedures to create new or to revise existing methods.
Reviews, assigns, prepares and tracks correspondence assignments.
Reviews and prepares agenda materials.
Maintains various databases.
Interprets administrative and operating policies and procedures.
Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.
Plans meetings and/or conferences and travel.
Reads and responds to correspondence.
Represents executive at meetings and on telephone.
Assists with preparation of publications and other materials.
EXAMPLES OF JOB CHARACTERISTICS
Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks.
Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Analyzing Data or Information
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
Getting Information Needed to do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Monitoring and Controlling Resources
Monitoring and controlling resources and overseeing the spending of money.
Coordinating Work and Activities of Others
Coordinating members of a work group to accomplish tasks.
Interpreting Meaning of Information to Others
Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
Making Decisions and Solving Problems
Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES
Reading Comprehension
Understanding written sentences and paragraphs in work related documents
Writing
Communicating effectively with others in writing as indicated by the needs of the audience
Coordination
Adjusting actions in relation to others' actions
Synthesis/Reorganization
Reorganizing information to get a better approach to problems or tasks
Time Management
Managing one's own time and the time of others
Speaking
Talking to others to effectively convey information
Information Gathering
Knowing how to find information and identifying essential information
Monitoring
Assessing how well one is doing when learning or doing something
Active Listening
Listening to what other people are saying and asking questions as appropriate
Management of Material Resources
Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
Clerical
Knowledge of administrative and clerical procedures and systems
Administration and Management
Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods
Computer
Knowledge of computer software including applications
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
EFFECTIVE7/01/02
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
