ADMINISTRATIVE ASSISTANT II
094507 Agency Name: SSRC - Southwood Shared Resource Center
Description:
Working Title: ADMINISTRATIVE ASSISTANT II
Broadband/Class Code: 43-6011-03
Position Number: 72983358
Annual Salary Range: $29,000 - $36,000
Announcement Type: Open Competitive
City: TALLAHASSEE
Facility:
Pay Grade/ Pay Band: BB005
Closing Date: 2/14/2012
The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.
This position requires a CJIS Level II background screening.
This position is responsible for providing financial management and operational support services to the Business Office Manager and the agency.
Provide financial management assistance in the tracking and reconciliation of IT expenditures/encumbrances, including interaction with FLAIR. Develop financial analysis charts/graphs for financial analyses.
Prepare requisitions for purchases, track approval and process payment of invoices in the MyFloridaMarketPlace system. Process Purchasing Card transactions, including invoice tracking and aging reports within established guidelines and procedures.
Prepare travel arrangements, which include the preparation of travel authorizations and requests for reimbursements, meeting/conference registrations and airfare/hotel/car rental reservations.
Maintain a professional appearance of the SSRC’s office spaces and in a courteous and prompt fashion answer incoming calls to the multi-line phone system, route calls to appropriate staff and always ensure coverage of reception area during normal business hours. On a daily basis and in a timely manner, open, date stamp, review and distribute incoming mail to staff. Support a wide variety of administrative assignments including management and ordering of office supplies and administration of online calendars for reservation of SSRC’s conference rooms. Contact building maintenance regarding office issues and schedule meetings as needed.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Pursuant to Chapter 295, Florida Statutes, veterans and spouses of veterans may receive preference in employment and are encouraged to applicants claiming Veterans' Preference, please attach your supporting documentation (e.g.: DD form 214 Member Copy #4) when you apply for a vacancy. Applicants may also fax their supporting documentation to People First at by the closing date.
Southwood Shared Resource Center is a drug-free workplace. All employees aresubject to reasonable suspicion drug testingin accordance with Section
112.0455, F.S., Drug-Free Workplace Act.
Successful completion of a background/fingerprint screening is required.
The State of Florida and the SSRC participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
We hire only US citizens and lawfully authorized alien workers.
