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| Job Number: | 25650015 | | Company Name: | Pacific Northwest National Labs | | Job Location: | RICHLAND, WA US | | Job Category: | Management & Business |
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Administrator
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Administrator
Organization and Job ID
Job ID: 119053
Directorate: National Security
Division: Chief Operating Officer
Group: Integrated Systems Solutions
Job Description
The position will report to the Integrated Systems Solutions (ISS) Product Line Manager and provide senior administrative support to both the ISS Product Line Manager and the Information Analysis Systems (IAS) Product Line Manager.
The position will be the focal point for facilitation of communications across both Product Lines (PL). Will work in coordination with the PL Administrator for the two other NSD PLs to ensure cohesiveness in all four PL processes and procedures. These duties include but are not limited to formal Product Line (PL) correspondence, report generation, scheduling/logistics for project reviews, note taking, action item tracking, travel/expense reporting (PLMs only), project financial tracking, and classified matter production/handling/storage/dissemination.
Product Line communications normally occur through verbal, electronic, and written communications. The incumbent will work independently to set and coordinate work flow and priorities, delegating as appropriate, and receiving assistance/guidance from the Product Line Project Specialists as required.
The incumbent will interact with staff at all levels in the following organizations: National Security Directorate, Facilities and Operations, PNNL R&D Organizations, Contracts, Finance and Budget, Legal, Travel Management Partners, Security, Travel Accounting, Procurement, and Information Systems & Services. Contacts outside PNNL include DOE-HQ, DOE Richland Site Office, Pacific Northwest Site Office, Clients, staff from other National Laboratories, other government and nongovernment clients, Hanford Contractors, Battelle Columbus staff, and local community business representatives.
IAS and ISS Product Lines comprise over 350 active projects and span a wide range of technologies, disciplines and clients. Ability to multi-task, innovate, and cope with a fast pace environment is paramount to success.
Responsibilities & Accountabilities
pare correspondence, e-mail, and other documents that require a detailed understanding of Product Line and Directorate activities.
iew documents and communications generated by the office to ensure format, branding, accuracy, completeness, and appropriateness of content prior to submitting to the manager for signature.
rdinate, schedule, and support on-site and off-site project reviews and meetings for program office staff and client organizations.
rdinate proposal process for Product Line and ensure all necessary documents are included and sufficient.
ture, suspense, track and clear actions assigned by and to the Product Lines.
resent administrative requirements and functions for the Product Lines.
elop and maintain tracking systems for office activities, signature packages, and deadlines.
een telephone calls and respond to inquiries not requiring personal attention of the manager.
eive, review, and distribute mail, actions, and signature packages.
ntain calendars, schedule meetings and appointments; make and manage travel arrangements; reconcile travel expenses.
e arrangements for visitors and prepare detailed agendas.
ntain current and accurate database and electronic files.
ntain RIDS as appropriate for Product Line and ensure projects within each of the Product Lines are maintained and up to date.
rdinate Product Line project close-out activities.
vide off-site technical and administrative assistance to support client/project activities when required.
Clearance Level and/or U.S. Citizenship Requirement: Must have the ability to obtain and maintain a DOE 'Q' Level Clearance.
Position Requires a DOE Security Clearance (Q): Applicants selected will be subject to a Federal b
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