Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant


My client is seeking an experienced and highly motivated Executive Administrative Assistant to the Vice President of Operations in its Wilmington, DE office. The successful candidate will handle a wide range of administrative and executive support related responsibilities. Requirements include, but are not limited to:
Requires the utmost discretion in maintaining confidential information; as well as managing multiple priorities and handling complex tasks and meeting deadlines.
Perform general office duties such as: maintain company files; prepare statistical reports; maintain master contact database; process incoming mail and executive expense reports; answer phones; greet visitors.
Serve as liaison between the V.P. and staff, consultants, vendor, and other agencies.
Experienced in handling a wide range of administrative and executive support related tasks and should be able to work independently with little or no supervision or as part of a team
Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport.
Expert level written and verbal communication skills, strong decision making ability and attention to detail yielding effective conveyance of information are equally important.
Proven analytical and computer skills (advanced expertise in Outlook, Excel, Word, and PowerPoint preferred).
Ability to interact with staff (at all levels) in a fast paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Protect the company and all company information against unauthorized disclosure, eavesdropping and legal exposure.
Prepare agendas for meetings; compile, transcribe, and maintain minutes of all the VP of Operations key meetings.
Exceptional organization skills, ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills.
Manage all contracts and maintenance for all office equipment and technology applications.
Experience with management of business travel planning. Arrange travel including air, rail, hotel, transfers and conference registration as directed.
Assist team members with planning and delivering site specific and global celebratory events.
Must be flexible enough to work extra hours if needed.
Must have use of a personal vehicle for business use during work hours.
Performs other related duties and projects as assigned.
Four year college degree preferred or five (5) years experience or equivalent combination of education and experience in an executive support position
Interested candidates please send your resume to

Additional Information

Location: Wilmington, DE


Job ID: 03720-118564


Experience: Basic Accounts Payable, Intermediate Microsoft Excel, Intermediate Microsoft PowerPoint


Unit: Robert Half Finance & Accounting