Front Office CoordinatorABM is the leading provider of facility services with fiscal 2010 revenues of $3.5 billion and nearly 100,000 employees. ABM provides janitorial, facility, engineering, parking and security services for commercial, industrial, institutional and retail facilities across the United States, Puerto Rico and British Columbia, nt Office Coordinator
Branch/Location Code :Linc Group-ENG
Location :Irvine CA US 92618
Division :ABM Facility Services
Job Type :Full Time Regular
Career Level :Experienced (Non-Manager)
Exemption :Non-Exempt
Education :High School or GED
Shift/Hours :First Shift (Day)
Offer Relocation :No
Job Description :
OBJECTIVE
The Front Office Coordinator will provide general office support with a variety of clerical activities and related tasks. The Front Office Coordinator will act as the initial contact for all clients, vendors, etc visitingCorporate Office. This role is also responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
NATURE OF WORK
Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.
TYPICAL DUTIES
* Answer and direct calls on main and Executive lines in a courteous, professional, and effective manner.
* Interact with C-level Executives and their support staff when needed
* Monitor building access security.
* Pick up, sort and distribute mail and assist with outgoing deliveries.
* Greet and escort guests, arrange transportation when needed.
* Maintain and schedule conference rooms
* Assist with meeting preparation to include refreshment deliveries, set-up, and clean-up responsibilities
* Assist in scheduling and overseeing service of vendors/maintenance providers.
* Assist in ordering and maintaining office and break room supplies
* Receives, sorts, files and retrieves forms, correspondence and documents.
* Process documents to update and maintain files and records.
* Research records and disburses information.
* Process and distribute confidential and sensitive documents as well as handle and maintain
* Establish and maintain complex filing systems.
* Compose, format and type routine correspondence, reports and other documents.
* Operate and maintain a variety of office equipment.
* Maintain professional demeanor and appearance
* Ensure that reception area is welcoming and accommodating to guests and team members
* Interface with property management and other location specific vendors
* Become certified in high-rise fire safety training (training provided by property management)
* Look for innovative solutions to solve problems or perform job tasks
* Understand, interpret and apply administrative and office policies
* Support all ABM policies, programs, procedures, systems and guidelines
* Assist the Executive Assistant with various clerical and administrative support tasks, as assigned
* May assist other Corporate Departments with information, forms, and other department resources as well as explaining procedures.
* Other clerical projects as needed
MINIMUM QUALIFICATIONS
* High School Diploma or equivalent required. 2 or 4 year College Degree preferred
* Minimum of three years of professional office related experience required
* Strong organizational and customer service skills required
* Microsoft Office 2007 or 2010 (including SharePoint, Outlook, PowerPoint, Excel, OneNote, and Word) experience required, Advanced User preferred.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of:
* Filing methods.
* Business English, spelling and arithmetic.
* Office practices and procedures.
* Working knowledge and/or skill in word processing, spread sheets and other computer applications.
* Rules and procedures of assigned department, including state and federal law.
Ability to:
* Type accurately.
* Establish and maintain effective working relationships with employees, vendors and clients.
* Follow written and verbal instructions.
* Communicate effectively verbally and in writing.
EOE :ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (M/F/V/D)
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