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For your reference, we have included the original job posting below.
Office Coordinator
Job Number:
25044013
Company Name:
VistaPrint
Job Location:
Lexington, MA US
Job Category:
Management & Business
Office Coordinator
Office Coordinator
# Positions: 1 Location: US-MA-Lexington
Category: Software Engineering
Apply for this job:
* Apply for this job online * Email this opportunity to a friend/colleague More information about this job:
Job Description :
About Vistaprint:
Vistaprint was recently awarded: * #3 on Boston Globe Top 100 * #6 on Boston Business Journal Best Places to Work
Through a revolutionary business model supported by patented and proprietary technologies, Vistaprint does what no one else can. We deliver high-quality printed products in low volumes for a great price. It is our goal to astound customers by giving them the easiest way to make an impression for less. Our customers are both small businesses and consumers – essentially anyone who needs high-quality, low-volume printing or easy-to-use electronic services, at a great value. Over the years, our customers have come to trust us because of our low prices, convenient online ordering and high-quality products.
Our products range from business cards, brochures and postcards to invitations, note pads and thank you notes. Vistaprint also provides online services and solutions, such as Email Marketing, Websites and Postcard Marketing.
Job Description :
The Office Coordinator will function within the facilities group which oversees the day-to-day operation of the 200,000+ square ft Lexington facility. The role of Office Coordinator encompasses a diverse range of daily responsibilities with a focus on providing customer service to our internal customers along with a higher-level focus on space planning.
Responsibilities:
* Working with the Facilities Supervisor to maintain a 200,000+ sq. ft. facility which includes data/network operations centers and offices/cubicles for 500+ employees and subtenant space * Communicating with building management for management of HVAC systems, electrical installations and all other repair services * Working with the Facilities Supervisor to log and manage work orders/tickets using Infra and Angus reporting systems * Coordinating and tracking internal cubicle office moves and maintaining floor plans using AutoCAD, space planning to accommodate for headcount growth, collecting and interpreting data for all departments and subgroups, collaborating on office relocations and build-outs of additional space for Lexington facility, and printing nameplates and mailboxes for new hires and moves * Maintaining relationships with all vendors and service companies, creating purchase requisitions and managing invoices * Communicating status and problem resolution with broad range of internal customers * Security duties include taking employee photos, creating and issuing badges, and managing badge access through a Win-Pak security system * Providing daily back-up support for receptionist and shipping/receiving coordinator as needed * Maintaining kitchens/break rooms, conference/huddle rooms, training center and printer/copier stations * Printing weekly training schedules and arranging room setups as needed * Working with Cafeteria staff to stock and maintain kitchens/break rooms * Ordering and stocking all office supplies and toners, and Vistaprint branded products for Lexington and Jamaica offices * Oversight of fitness center, including equipment demonstrations, printing schedules and issuing program keys to employees * Creating and updating Facilities related articles for our internal knowledge sharing website (Vistawiki)
Skills and Qualifications:
* 3 to 5 years office experience * Demonstrated ability to work well in a team environment, be highly motivated and willing to learn new skills * Detail-oriented with strong organizational skills * Highly approachable with a warm personality * Strong customer service focus and relationship building skills * Ability to prioritize and accomplish multiple tasks * Hands-on, proactive approach to issue resolution and problem solving * Strong written and verbal communication skills * Proficiency in Outlook, Word and Excel * Knowledge of AutoCad and Adobe InDesign is a plus * Comfortable learning technology for ticket reporting and security systems
Equal Employment Opportunity Employer:
Vistaprint is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, sexual orientation, veteran status or marital status. Agencies: Vistaprint does not accept unsolicited candidate referrals or resumes from third party vendors, including recruitment agencies. Only resumes received from contracted agencies/vendors will be considered. Vistaprint will not be responsible or liable for any fees or costs associated with such unsolicited submissions.
