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For your reference, we have included the original job posting below.
Project Management Office Coordinator
Job Number:
25009575
Company Name:
Affinion Group
Job Location:
Trumbull, CT US
Job Category:
Management & Business
Project Management Office Coordinator
Project Management Office Coordinator
Job Type: Full-Time Location: Trumbull, CT
Job Description:
Position Summary
Primary responsibility for the PMO Coordinator is to provide Project, Program and Portfolio performance monitoring support for the Affinion Group Project Management Office using PULSE, Affinion Group's PPM tool. Individual will possess the skills necessary to perform program and portfolio performance monitoring from a demand, scheduling, resource and financial perspective. Position requires frequent interaction with the Program, Project and Resource Managers.
Key Responsibilities include:
1. Monitoring & Reporting o Work with Project Managers to insure that projects progress through System Development Methodology (SDM) process smoothly. o Utilize PULSE to track project schedules, issues and risks and other project performance metrics such as Cost Performance and Schedule Performance Indices to provide regular updates on progress of active projects within portfolio to PMO and senior level management. o Prepare project performance analyses for the Project Management Office and senior management review o Perform project budget and schedule management using PULSE and creating program-level master schedules of all projects for PMO and senior management oversight Facilitate weekly meetings with Technical Services Organization and Program Managers and provide PULSE reporting as discussion point for both o Provide performance report information to the Project Management Managers for to evaluate the cost, status, timing and health of each of the projects in their portion of portfolio.
2. Training o Provide process and tool training to new PULSE account holders based on their role within PULSE. This could be Program Managers, Project Managers, Resource Managers or Time submitters. o Show new PULSE account holders how to use dashboards to manage their workload within the tool.
3. Compliance & Governance o Ensure project deliverables for all project phases are complete and available for review. o Perform Phase Gate reviews to insure that all phase gate deliverables are complete and available as the project completes each phase. o Perform quarterly audits of portfolio using SOX test criteria o Function a Control Area Tester for SOX SDLC Control areas during external audits
Challenges: o Providing support and assistance to our user community. o Flexibility to adapt to changing business requests and requirements without compromising standards o Insuring compliance with SDM processes from within PULSE o Providing effective customer service to all contributors, all of Affinion Group. o Personal time management within a highly dynamic environment.
Problem Solving: o Process flow and procedure improvements within Proposal Management to more effectively meet stretching targets that fulfill the needs of our internal customers. o Exploitation of technology available, recommending enhancements and streamlining which will decrease manual tasks.
Job Requirements:
o Knowledge of HP-PPM tool o Strong in Excel and working knowledge of other Microsoft Office tools o Experience in Initiating, Planning, Executing and Closing Projects o Understanding of Project Life Cycles (Waterfall) o Excellent analytical ability - be able to take a problem apart and solve with minimal assistance o Strong Communications Skills Oral and Written o Troubleshoot process and tools problems for user community o Work independently o Provide assistance to PMO Resource Management Analyst as needed
Education/Experience
o BS/BA degree desired or equivalent work experience o Two - three years in a business administrative/operational environment o Two - three years working in a Project Management Office or equivalent
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
