Special Programs CoordinatorTitle: Special Programs Coordinator
Location: United States-South Atlantic-Georgia
Other Locations:
Chenega Government Consulting, LLC
CGC Job Title: Special Programs Coordinator
Chenega Job Title: Analyst III, Program
Location: Atlanta, GA
Reports To: Sr. Program Manager
FLSA Status: Regular, Full Time, Salaried, Exempt
Prepared Date: 8/16/11
Approved Date: 8/16/11
Executive Order 13495, The Non-Displacement of Qualified Workers Under Service Contracts provides first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.
Summary:
This position will support the Office of the Deputy Chief Operating Officer (COO), Centers for Disease Control and Prevention (CDC) and the Agency for Toxic Substances and Disease Registry (ATSDR) The Contractor will serve as a senior advisor to the COO. This is a critical role to assist CDC senior leadership and handle confidential information that requires the COO's attention. The contractor shall be familiar with the federal records process and the delegation of authority process for signatures. Contractor shall assist the COO in a professional manner with international visitors, scheduling, presentations and VIP's as needed..
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
· Provide executive level support to Deputy Chief Operating Officer, Centers for Disease Control and Prevention (CDC)
· Conducts complex cross-cutting multi-layered, multi-functional tasks ensuring the flow of information to and from the Office of the Deputy Chief Operating Officer is efficiently and effectively managed, confidentially quarantined as appropriate and that complete briefing material is provided in a timely manner. To the maximum extent possible, accessing and preparation of such material is done utilizing office automation software.
· On a daily basis prepare a daily briefing folder with a concise outline of the anticipated events, corresponding reference documents and notations on special issues.
· Provide communication links between the Officer of the Deputy Chief Operating Officer and the other offices of CDC and outside organizations. Serves as a key contact for local and national organizations requesting the Officer of the Deputy Chief Operating Officer to address their organization(s). Receives inquiries from health-related organizations, private industry
· Ensures calendars and agendas for outside officials are appropriately scheduled. Efficiently plansand schedules meetings and visitors and assures that briefing materials are provided in the proper format. Assures that all logistical arrangements related to speeches are made, and executed.
· Organize and manage communications to and from the Office of the Deputy Chief Operating Officer's office regarding policy, procedure, correspondence and other confidential and sensitive information while in compliance with Health and Human Services and CDC guidelines.
· Promptly responds to requests for reference or guidance from Principals in the Office of the Chief Operating Officer on matters relating to the day-to-day operations of the office. Disseminates current reference information and updates in a timely manner.
· Independently handles complex and routine inquiries. Effectively networks to accomplish tasks, and display a high degree of professionalism when interacting with Deputies, Managers, Principals and guests of the Office of the Deputy Chief Operating Officer. Exercises a high degree of tact, courtesy, cooperation and diplomacy in dealing with people within and outside of CDC. Provides information about the office, its functions, and standard operating procedures to ensure cohesiveness.
· Work closely with the Office of the Deputy Chief Operating Officer's staff to include the Chief Operating Officer, Chief of Staff, Principal Deputy Director, Deputies, Scheduling, Travel, Media, and Events Planning teams to ensure requirements are met in a timely manner and provide assistance and clarification to complete tasks and support the mission.
· Recommends programmatic and operational processes and procedural changes that will improve the areas of manpower utilization, workload distribution, and work methods and procedures. During complex reviews, applies a myriad of past and currently established policies, regulations, directives, and procedures, and when required expands or establishes new approaches to define and identify courses of action that will contribute to the overall effectiveness of the office.
· Continually ensures the Office of the Deputy Chief Operating Officer is in compliance with all federal and state policies and procedures including but not limited to ethical requirements, equipment, travel procedures, document filings, etc.
· May provide backfill in absence of support staff to the Chief Operating Officer.
· Provide regular monthly reports on activities to the Project Officer.
Minimum Qualifications
· Proficient use of the Microsoft Suite with specific attention to Excel and Word.
· Must be able to multi-task and meet deadlines as required by assigned projects.
· Must have the ability to work in a professional team environment and work collaboratively with others in a time-sensitive setting.
· Cheerful, optimistic, outgoing team player who is motivated by challenging work in an exciting Federal program that operates nationwide to protect the health of the public.
The position requires experience of five or more years at the senior project coordinator level working in a health policy environment.
Supervision:
This position does not have supervisory duties.
Competencies - To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
Planning/Organizing - Prioritize and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation is an EOE. AA/M/F/D/V. Native preference under PL 93-638. We participate in the E-Verify Employment Verification imum Qualifications
. Proficient use of the Microsoft Suite with specific attention to Excel and Word.
. Must be able to multi-task and meet deadlines as required by assigned projects.
. Must have the ability to work in a professional team environment and work collaboratively with others in a time-sensitive setting.
. Cheerful, optimistic, outgoing team player who is motivated by challenging work in an exciting Federal program that operates nationwide to protect the health of the public.
The position requires experience of five or more years at the senior project coordinator level working in a health policy environment.
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