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Medifast Weight Control Centers - Jacksonville, FL US
Assistant Sales Manager Job Summary: The Assistant Center Manager is responsible for meeting the needs of existing and potential clients through the professional ...
Medifast Weight Control Centers - Jacksonville, FL US
Assistant Sales Manager Job Summary: The Assistant Center Manager is responsible for meeting the needs of existing and potential clients through the professional ...
Medifast Weight Control Centers - Jacksonville, FL US
Assistant Sales Manager Job Summary: The Assistant Center Manager is responsible for meeting the needs of existing and potential clients through the professional ...
Assistant Sales Manager Job Summary: The Assistant Center Manager is responsible for meeting the needs of existing and potential clients through the professional ...
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IVF FLORIDA Reproductive Associates - Jupiter, FL US
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Health and Benefits Assistant Vice President Consultant (Tampa, FL) About Aon Aon Corporation (NYSE:AON) is the leading global provider of risk management ...
Under the direction of the General Manager, the Assistant General Manager Merchandise (AGMM) is responsible for promoting and overseeing a profitable store ...
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For your reference, we have included the original job posting below.
STAFF ASSISTANT
Job Number:
26786689
Company Name:
MyFlorida
Job Location:
FL US
Job Category:
Management & Business
STAFF ASSISTANT
151506 Agency Name: DOH - Health Description:
Working Title: STAFF ASSISTANT Broadband/Class Level: STAFF ASSISTANT Broadband/Class Code: 43-6011-02 Position Number: 64003094 Annual Salary Range: $19,902.48 - $51,721.54 Announcement Type: Open Competitive Facility: Pay Grade/ Pay Band: BB003 Closing Date: 08/31/2010 Special Notes: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Mandatory duty required during public health emergency, including working at special needs shelter. Knowledge, Skills & Abilities Required: Use of private automobile, as needed, to perform the above duties or assignments. Possesses a valid unrestricted Florida Driver's License. Relieves senior clerks, as necessary. Use of computer, telephone and voicemail system, photocopier machine, and fax machine. **Bilingual in Spanish/English preferred but not required.** The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (). Notification must be made in advance to allow sufficient time to provide the accommodation. Pursuant to Chapter 295, Florida Statutes, veterans and spouses of veterans may receive preference in employment and are encouraged to apply. For applicants claiming Veterans’ Preference, please attach your supporting documentation when you apply for a vacancy. Applicants may also fax their supporting documentation to People First at by the closing date. Position Contact: Mary Lachendro-Figueroa ext. 2227 This position will work in the Flagler County WIC Agency under the direct supervision of the Sr. PH Nutritionist Supervisor/WIC Coordinator, but with independent decision making responsibility. This position will provide administrative support for the Flagler County WIC Agency and may issue WIC checks, as needed. Prepares and completes the WIC Monthly Report and of Program Operation of Reimbursement of Administrative, Client service, Nutrition Education and Breastfeeding Promotion costs in accordance with procedures outlined in HRSM 150-24. Processes purchase order requests to ensure necessary approval and justification is obtained, ensuring only salaries/benefits and other expenditures directly attributable to the WIC Program are charged. Maintain accurate and substantiated documentation for WIC expenditures, tracks department expenditures and investigates those expenses which do not coincide with department requisitions. Completes purchase requisitions in MFMP, following purchasing guidelines for the health department and for the WIC Program. Requests WIC Bureau approvals for purchases above the designated threshold or by category, prior to placing order. Receives/verifies drop shipments from the WIC Bureau, logs and distributes to the sites. Collates and completes surveys and responses to the WIC Bureau. Provides WIC Vendor Management for Volusia/Flagler County in accordance with Federal Regulations and Procedures by screening and assisting vendors with application/reapplication process; renews vendor agreements; conducts vendor training with cashiers and managers; provides technical assistance in check redemption procedures to WIC vendors/participants; reviews monthly reports of check redemption errors provided by WIC management systems to determine possible program abuse by vendor or participants; writes up contact reports on consequences of program abuse following federal guidelines; devises a report with numbers/types/percentages of errors per month , the number of checks and total dollar amount of checks redeemed per month/year-to-date to present to WIC vendor staff on quarterly in-store visits; establishes/maintains vendor records to ensure information is current; tracks vendor contacts on a quarterly/yearly basis. Provides inventory management for special/sample formula, food instruments and ID cards. Assures all reports are worked for the check issuance system. Provides administrative support for HR function assuring current procedures are used: Prepares paperwork for advertised positions; researches interview questions, updates willingness questionnaires and screening criteria; prepares CAR forms; keeps position descriptions updated with required phrasing; updates vacancy list as required; tracks required trainings for staff including breastfeeding orientation and nutrition modules; arranges viewing of teleconferences for staff at different sites; maintains annual schedule for training and staff meetings. Assures all staff have assignments for special needs shelters. Develops orientation packets and training schedule for each new employee. Tracks distribution and retrieval of all required documents for staff including module tests, professional licenses, purchasing acknowledgments and semiannual certifications and assures they are on file by the deadline. Disaster Training: Maintains a spreadsheet of all training received by individual staff. Tracks completion and assures deadlines are met. Completes and distributes staff meeting minutes assuring "Action" items are noted. Assures sign in sheets and handouts for meetings are kept on file according to retention schedule. Maintains department files assuring all required documentation is included. Arranges for destruction/storage of files for all sites according to the current retention schedule. Liaison for IT connections and phone service. Assists site supervisors and senior nutritionists with needs for site operations. Provides backup WIC check issuance as needed. Coordinates input for revisions to local policies and procedures. Enters QI data into organizational dashboard as required. Assists in preparation of reports. Initiates special projects according to need of department and organization. Develops spreadsheets for tracking grants and other program activity. Assists in completing the budget module by collecting and compiling data for budget input. Compiles nutrition program plan from feedback from staff. Distributes plan to reviewers and tracks according to deadline date. Completes WIC Coordinator's calendar for recurring appointments, grant meetings, 1:1 meetings with direct staff. Attends administrative type staff meetings representing the WIC and Nutrition Services department. Community Outreach: Maintains databases with current information; mails outreach information to providers and organizations per the WIC Coordinator. Provides outreach services in the community as needed. Provides information and gives appointments to callers at the WIC Office. Assists in preparation of public service announcements and in submission of community health promotion copy for various publications and media. Completes travel authorizations and reimbursements for staff in a timely manner. Processes pre-registration and advanced travel arrangements for staff. Assures roll call lists for evacuations are kept current and displayed in administrative office and any outlying WIC sites. As Information Custodian, ensures that data set(s) or area under his/her responsibility are available only to those who need to know; protects the integrity of assigned data set(s), and assists the security coordinator as needed to comply with policies and procedures as well as the responsibilities described in DOH security policy 3, areas of responsibilities for Information Custodian. Attends meetings and trainings as required. Displays good customer service with WIC clients/general public and co-workers. Recording of Daily Activity Records (DARs), Employee Activity Records (EARs) and Client Services Records (CSRs) is critical to Volusia County Health Department’s operational budget. Based on these requirements, all data must be recorded accurately in the local clinical database within 10 days of actual service ate for compliance with programmatic and administrative guidelines, with no less than 95% compliancy for any given timeframe. Other related duties, including performing emergency shelter duty as assigned. CERTIFICATIONOF Acknowledgment:This position is in compliance with and monitors compliance (when applicable) of the mandatory requirements in Section 215-422, Florida Statutes, and Chapter 3A-24, Florida Administrative Code. PURCHASING: This position is responsible for the preparation of purchasing and the approval of purchasing requisitions. CONTRACT MANAGER: Serves as contract manager as required by Section 287.057(15), Florida Statutes.
OCCUPATION PROFILE
CERTIFICATION OF Acknowledgment: This position is in compliance with and monitors compliance (when applicable) of the mandatory requirements in Section 215-422, Florida Statutes, and Chapter 3A-24, Florida Administrative Code. EMERGENCY DUTY: Incumbent is required to work during or beyond normal work hours or days in the event of an emergency. Emergency operations functions required of the incumbent include, but are not limited to, Special Needs Shelters, Red Cross, or other emergency functions including but not limited to responses to bioterrorism or threats of bioterrorism. PURCHASING: This position is responsible for the preparation of purchasing and the approval of purchasing requisitions. CONTRACT MANAGER: Serves as contract manager as required by Section 287.057(15), Florida Statutes.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT OCCUPATION: EXECUTIVE SECRETARIES AND ADMINISTRATIVE ASSISTANTS 43-6011
DESCRIPTION This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management,assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.
Some positions in this occupation may be responsible for coordinating work and supervising employees.
EXAMPLES OF WORK
Supervises employees by assigning work, reviewing progress and assessing performance.
Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives.
Assists in the preparation of budgets, budget amendments and budget requests.
Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.
Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.
Analyzes operating practices and procedures to create new or to revise existing methods.
Reviews, assigns, prepares and tracks correspondence assignments.
Reviews and prepares agenda materials.
Maintains various databases.
Coordinates legislative work.
Interprets administrative and operating policies and procedures.
Studies management methods to improve work flow, simplify reporting procedures, or implement cost reductions.
Plans meetings and/or conferences and travel.
Reads and responds to correspondence.
Represents executive at meetings and on telephone.
Assists with preparation of publications and other materials.
Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Analyzing Data or Information Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
Getting Information Needed to do the Job Observing, receiving, and otherwise obtaining information from all relevant sources.
Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Monitoring and Controlling Resources Monitoring and controlling resources and overseeing the spending of money.
Coordinating Work and Activities of Others Coordinating members of a work group to accomplish tasks.
Interpreting Meaning of Information to Others Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
Making Decisions and Solving Problems Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
Establishing and Maintaining Relationships Developing constructive and cooperative working relationships with others.
EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES
Reading Comprehension Understanding written sentences and paragraphs in work related documents
Writing Communicating effectively with others in writing as indicated by the needs of the audience
Coordination Adjusting actions in relation to others' actions
Synthesis/Reorganization Reorganizing information to get a better approach to problems or tasks
Time Management Managing one's own time and the time of others
Speaking Talking to others to effectively convey information
Information Gathering Knowing how to find information and identifying essential information
Monitoring Assessing how well one is doing when learning or doing something
Active Listening Listening to what other people are saying and asking questions as appropriate
Management of Material Resources Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
Clerical Knowledge of administrative and clerical procedures and systems
Administration and Management Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods
Computer Knowledge of computer software including applications
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS EFFECTIVE7/01/02
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