STAFF ASSISTANT
131516 Agency Name: DOT - Transportation
Description:
Working Title: STAFF ASSISTANT
Broadband/Class Code: 43-6011-02
Position Number: 55001397
Annual Salary Range: $26,000.00 - $30,004.00
Announcement Type: Open Competitive
City: ORLANDO
Facility: TURKEY LAKE SERVICE PLAZA
Pay Grade/ Pay Band: BB003
Closing Date: 2/7/2012
The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
FLORIDA’S TURNPIKE ENTERPRISE
896 / Greater Orlando Regional Toll
OPEN COMPETITIVE
SELECTED EXEMPT SERVICE
POSITION NUMBER: 55001397
BROADBAND OCCUPATION: Executive Secretaries & Admin Assistants
WORKING TITLE: Staff Assistant
Completed State of Florida applications are required and should be submitted on-line through this website. If you need assistance, call (TTY applicants call ), and a People First customer service specialist will assist you. Current State of Florida Applications may be faxed to People First @ . All applications must be submitted by 11:59 P.M. Eastern Time on the closing date, or unless otherwise specified in the advertisement.
POSITION LOCATED IN: Ocoee, Orange County, FL
CONTACT PERSON: Amie Anders
CONTACT PHONE NUMBER:
BIWEEKLY RECRUITMENT SALARY RANGE: $1,000.00 - $1,154.00
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications.
POSITION DESCRIPTION: This position reports directly to the Regional Toll Manager and is responsible for payment of all invoices and bills, researches and gathers data for administrative decisions and for use in preparation of local purchase orders, purchasing card transactions and purchase requisitions. Reviews, analyzes, and prepares drafts of memos and correspondence relating to ordering, receiving, and inventory of equipment and supplies. Responsible for the distribution of mail, equipment, and supplies through the supervision of the Toll Collection Couriers.
Compiles and analyzes data for the payment of bills and invoices for Toll Facilities and Regional Toll Office within the allotted time and maintains records for all such payments.
Researches and gathers data for purchasing supplies and equipment for purchasing card transactions, local purchase orders and purchase requisitions. Provides documentation for justification of Regional purchases, including required Minority Business Enterprise (MBE) information. Compiles data required to secure bids for service contracts.
Processes and distributes warehouse orders for toll facilities and regional office. Maintains regional inventory maintained at warehouse to ensure adequate level of supplies are kept on hand. Supervises couriers to ensure timely delivery of all supplies and equipment.
Acts as the Property Manager for all toll facilities and the Regional Office property on the Department of Transportation inventory. Maintains accurate records, initiates Property Management Report (PMR) actions as needed, and requests destruction of inoperable equipment. Conducts an exhaustive inventory annually at all toll facilities, the Regional Toll Office and technician locations.
Responsible for the fleet of vehicles assigned to the Region, maintains accurate records on vehicle assignment. Monitors service dates for all vehicles and ensures scheduled and repair maintenance is obtained. Reassigns vehicles based on toll facility requirements. Prepares and submits in final form vehicle logs for all vehicles assigned to the Region. Orders non-revenue and gas plates as required.
Ensures all plaza employees have proper uniforms and nameplates. Coordinates uniform orders and uniform inventory with employment contractor.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and practices; Knowledge of the principles and techniques of effective communication; Knowledge of the methods of data collection; Ability to understand and apply applicable rules, regulations, policies and procedures; Ability to deal with the public in a tactful and courteous manner; Ability to perform basic arithmetical calculations; Ability to work independently; Ability to utilize problem-solving techniques; Ability to plan, organize and coordinate work assignments; Ability to communicate effectively; Ability to establish and maintain effective working relationships with others.
SPECIAL NOTES: Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The Department of Transportation hires only U.S. citizens and lawfully authorized alien workers. An Employment Eligibility Verification check will be conducted using the U.S. Citizen and Immigration Services’ electronic database (E-Verify) on each new employee.
The Department of Transportation supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The Department of Transportation is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
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