Academic Program Coordinator

Academic Program Coordinator

Job ID

27443

Location

CUNY School of Medicine

Full/Part Time

Regular/Temporary

Regular

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POSITION DETAILS

The CUNY School of Medicine at The City College of New York (CCNY), is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (BS) and Doctor of Medicine (MD) degrees in seven years. CUNY School of Medicine also offers a Master of Science degree in Physician Assistant Studies (PA). Our mission is to provide access to medical education to talented individuals from social, ethnic and racial backgrounds historically underrepresented in medicine and to develop health professionals committed to practicing in under-served communities with a special emphasis on primary care and reducing health disparities. As a growing school, our philanthropic areas of growth will be in student scholarships and support to our educational and research missions.

Reporting to the Director of Educational Technology, the Academic Program Coordinator will provide administrative support for the educational platforms and technology used by the students and faculty in the School of Medicine to support the educational mission of the School. The incumbent will assist the Director in helping faculty to integrate appropriate and innovative technologies to support life-long learning and promote the effective use of educational technology services. The applicant will make informed assessments and inform management of areas requiring attention.

Duties include, but are not limited to, the following:

• Coordinate logistics for department events and meetings

• Collaborate in the production, editing, and implementation of policies regarding specifics and format of data to be collected

• Coordinate meetings; prepare minutes and agenda; draft reports as needed

• Serve as liaison to various College offices to ensure smooth operations

• Assist with day-to-day operations in the Learning Management System (LMS)

• Manage CUNY Calendar in LMS

• Assist with maintaining student schedules in the LMS

• Assist course directors with compiling and publishing in-house electronic exams

• Assist with maintaining Gradebook reporting

• Performing multiple administrative duties

• Coordinating and facilitating workshops for faculty and staff pertaining to program requirements/policies and professional development

• Updating and tracking budget expenditures and supervising office operations as needed.

• Complete departmental ERFs (Employer Remittance Form)

• Manage and track part-time worker hours

• Manage travel authorizations

• Maintain department information on CUNYMed website

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

• Experience working in higher education is strongly preferred.

• Experience working directly with faculty is preferred

• Computer proficiency using standard office software programs/applications.

• Advanced proficiency using Microsoft Excel and Adobe Acrobat.

• Knowledge of student information systems

• Strong presentation, verbal, writing and interpersonal communication skills to ensure effective, collaborative, and cooperative work with a diverse community of students, faculty and staff

• Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines

• A strong customer service orientation and attention to details are essential, along with excellent verbal, written, and interpersonal communication skills

• The successful candidate will be a quick learning self-starter with the ability to take initiative who acquires a detailed knowledge of University policies, procedures, and systems

CUNY TITLE OVERVIEW

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

• Supervises and trains college assistants and federal work-study students.

• May supervise office staff and student workers.

• Performs related duties as assigned.

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$68,245 - $75,131

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

To apply, go to ~~~, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

Open until filled. Review of resumes to begin on October 17, 2023.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.