Clinical Operations Coordinator

Clinical Operations Coordinator - 32898 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Anesthesiology

Job Title: Clinical Operations Coordinator

Position #00820706 - Requisition #32898

Job Summary:

Key Responsibilities:

• Partner with clinical leaders to draft and publish rolling clinical assignment schedules across all clinical teams in the Division.

• Support Division Program Manager by running regular Qgenda reports and monitoring agreed upon KPIs.

• Assist with the day-to-day operations of the Pediatric APP Teams at all clinical locations to include managing and coordinating scheduling for all clinical providers in Qgenda which includes various call and incentivized shifts, and coordinating requests for FMLA, FTE changes, etc. This is done in conjunction with Clinical and administrative leadership in the Division to ensure compliance with scheduling guidelines, Department HR, and University Legal policies.

• Work closely with the Administrative Assistant IIIs to achieve competency and clarity on best practice for daily OR Schedule assignments.

• Assist with the development of administrative policies, procedures, and guidelines specific to the Clinical mission, working with the Division's Program Manager and Clinical Operations team to ensure compliance and operational success.

• Other operations tasks as they arise.

Work Location:

Onsite

Why Join Us:

Diversity and Equity:

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

• One (1) year of professional-level experience supporting the operations of a program or team.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in a healthcare clinic or medical field in an administrative capacity.

• Experience utilizing and/or managing complex scheduling systems such as Qgenda.

• Experience working in higher education and/or academic medicine and in large settings.

• Experience with financial forecasting and/or analysis, budget analysis, and/or management concepts.

Knowledge, Skills, and Abilities:

• Strong and effective presentation and communication skills, both oral and written.

• Ability to quickly establish and maintain effective working relationships with employees at all levels throughout the institution.

• Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks.

• Outstanding customer service skills.

• Demonstrated commitment to advance diversity and inclusion.

• Proven ability to work with all levels of staff and leadership.

• Ability to work with a high degree of independence and latitude.

How to Apply:

Screening of Applications Begins:

April 1 st , 2024

Anticipated Pay Range:

$54,864 - $69,787

or hiring range

ADA Statement:

Background Check Statement:

Vaccination Statement:

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The Department of Anesthesiology, Division of Pediatrics is seeking applicants for a second Clinical Operations Coordinator, hereafter referred to as the Operations Coordinator. This full-time, University Staff (Unclassified) position will work closely with the Division Administrator, Pediatrics Division Program Manager, Medical Directors, Anesthetist Co-Chiefs, and other Departmental leadership to primarily support the scheduling system needs of roughly 55 physicians, 35 anesthetists, and 10 advanced practice providers who support the clinical mission in the Department of Anesthesiology, Division of Pediatric Anesthesiology. The position will mainly support the operational needs of the Pediatric CRNAs/CAAs, in addition to supporting operational and scheduling needs of subspecialty groups such as: Acute Pain Services, Pe-Procedure Services, and Chronic Pain Services. The Operations Coordinator is responsible for planning, organizing, and assisting with the clinical and business activities of the relevant faculty teams they support, ensuring compliance with all internal and external policies and procedures. They will be responsible for maintaining the daily schedule assignments of the Division by acting as subject matter expert for the Qgenda scheduling system. In addition to this daily task, the Operations Coordinator will be involved in other ad-hoc project work that involves planning, organizing, and assisting with the clinical and business activities of the Pediatric Division. The Operations Coordinator will be expected to ensure compliance with all internal and external policies and procedures that govern the Department's efforts. The Operations Coordinator exists primarily to support the Clinical mission of the Division and will partner with their peer Operations Coordinator to ensure that clinical business activities of all providers in the Division are aligned. A successful Operations Coordinator will provide high quality, creative, solutions-oriented support to the Pediatric Division Clinical Operational leaders. The position will be responsible for having a deep understanding of the operations of the General OR team, Acute Pain Service, and Chronic Pain Service as it relates to Qgenda scheduling requirements and their translation to Epic. The position will be responsible for having a deep understanding of the operations of the faculty teams they support to include scheduling requirements, compensation structure, financial structures and budgeting, and evaluation structure and reporting. Additionally, the Operations Coordinator will work closely with the Division Qgenda Customer Success Consultant for any upgrades, process improvements, or changes to our Qgenda scheduling pathways. For project-related tasks, the Operations Coordinator will work closely with the Division Program Manager to define project scopes, set expectations, manage issues, and establish work structures that fit into an iterative project management methodology. To be successful in this role, the ideal candidate must understand the importance of grounding their decisions in policy, best practice, and consistency. While new and creative ideas regarding operations of the team are encouraged and accepted, those ideas must be rooted in compliance and equity for all team members.

• This role is expected to work onsite and is located in Aurora, CO. At the conclusion of the training period, the individual who fills this position may be eligible for remote work 1 - 2 days a week pending the approval of the Pediatric Division Manager.

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine. But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, holidays and more. To see what benefits are available, please visit: ~~~ (~~~) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position. 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address. Questions should be directed to: Abigail Jacoba, ~~~ (~~~)

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by . Those who do not apply by this date may or may not be considered.

The starting salary range (or hiring range) for this position has been established as . The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: ~~~ (~~~)

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ~~~ (~~~) ?.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (~~~) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (~~~) .

Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21905 - SOM-AN Peds General Operations : Full-time : Mar 6, 2024 : Ongoing Posting Contact Name: Abigail Jacoba Posting Contact Email: ~~~ (~~~) Position Number: 00820706jeid-c5042c976035dd4db6bf65a02e88e16b

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.