• Manager, Human Resources and Faculty Affairs

    Columbia UniversityNew York, NY 10176

    Job #1135705788

    • Requisition no: 506472

    • Work Type: Full Time

    • Location: Campus|Medical Center

    • School/Department: null

    • Categories: Human Resources

    • Job Type: Officer of Administration

    • Regular/Temporary: Regular

    • Hours Per Week: 35

    • Salary Range: Commensurate with Experience

    Responsibilities

    Reporting to the Directors of Human Resources & Faculty Affairs and the Assistant Vice Dean for Human Resources, the Manager will be responsible for managing the day-to-day human resource, faculty affairs and payroll functions within the Shared Service Core. The Manager will also function as team lead and will be responsible for managing staff.

    Responsibilities will include but not limited to:

    • Recruitment

    • Obtain required approvals to post positions in Columbia University application systems (TalentLink, RAPS) and relevant publications and/or websites;

    • Manage hiring transactions within application systems;

    • Participate in the recruitment process as needed, including pre-screening candidates and reference verification;

    • Onboarding

    • Communicate with candidate, hiring manager and leadership regarding the hiring process;

    • Provide, obtain and process necessary hiring documents in HRIS systems and paper submissions;

    • Process, monitor, and track incoming Research Interns, visitors or observers;

    • Schedule orientation and assist with time sheet population for new hires.

    • Faculty Affairs

    • Facilitate and track all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), officers of research, student officers and other medical staff;

    • Liaise with International Student & Scholars office to complete VISA processing and extensions for international hires and employees;

    • Process letter of non-renewal (LON) requests, stipend terminations and resignations;

    • Assist the Chair's Office with the Committee on Appointments and Promotions (COAP) and the Tenure process;

    • Review, edit and post Faculty and Research positions in the University's Recruitment of Academic Personnel System (RAPS) and posting of job advertisements in outside sources/websites.

    • Payroll/Compensation Changes

    • Process union, non-union and casual employee Payroll for the department;

    • Maintain timesheets and accrual balances for support staff, non-union support staff, and part-time employees;

    • Review and complete all PSRC requests for promotions/reclassifications;

    • Assist with the annual salary and zero-salary roster;

    • Employee & Labor Relations

    • Provide support to the HR Directors and leadership pertaining to employee & labor relation issues (including grievance resolution, disciplinary action, termination).

    • Compliance:

    • Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.

    • Supervisor Responsibilities :

    • Train and guide HR/FA Generalist on all transactional processes;

    • Assist Generalists with identification of key priorities and problem-resolution, as required;

    • Meet weekly with Department Administrators to review task list and provide updates.

    • Other duties as assigned required.

    Minimum Qualifications

    • Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.

    • The candidate must have the following skills:

    • Be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, superior verbal and written communication skills, be detail oriented, be able to make quick and precise decisions based on experience and knowledge;

    • Strongly motivated and have strong interpersonal skill;

    • Have highly proficient Microsoft Office skills, be comfortable working with databases and computerized financial systems;

    • Be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment;

    • Able to work with diplomacy and efficiency in such an environment. In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.

    Preferred Qualifications

    • Experience using Peoplesoft, TalentLink, RAPS and Columbia Financial systems a plus.

    Equal Opportunity Employer / Disability / Veteran

    Columbia University is committed to the hiring of qualified local residents.