Project Administrator

At Trane Technologies TM and through our businesses including Trane ® and Thermo King ® , we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

This role is eligible for a Hybrid work schedule (3 or more days onsite) and will be based out of our Flint, MI location.

SUMMARY

Under direct supervision, this position is responsible for routine project documentation, materials, status monitoring, and administrative closeout of each project. This position is required to closely interact with the Project Manager and assigned project staff to ensure the timely completion of each project. Typically requires a High School diploma or GED and up to three (3) years of experience AND strong understanding of financial information.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE !

• Family building benefits include fertility coverage and adoption/surrogacy assistance.

• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.

• Paid time off, including in support of volunteer and parental leave needs.

• Educational and training opportunities through company programs along with tuition assistance and student debt support .

• Learn more about our benefits here (~~~) !

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

• Responsible for general administrative functions to support the Sales process.

• Responsible for issuing purchase orders and reconciling purchase order issues for enabling.

• Process documents for service claims sales allowances, retrofit, and labor warranty.

• Logs service start-up and service work requirements in job tracking system.

• Communicates effectively with other team members concerning project management process.

• Pulls job credit number and assist with credit supplement processing.

• Obtains Trane and vendor estimated ship dates and update appropriate schedules.

• Assists with communication to customers regarding shipping updates.

• Forwards warranty standard documents to customers.

• Manages receipt of installation operation and maintenance manuals (IOMs).

• Distributes IOM's to customers.

• Assists with distribution and receipt of submittals.

• Responsible for general administrative functions to support the equipment fulfillment process.

• Communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.

• Compares estimated ship dates with contractors project schedule.

• Ensures compliance with internal equipment ordering processes.

• Responsible for maintaining the accuracy of the forecasted cost at completion.

• Controls expenses by monitoring assigned project budget.

• Oversees the following: preparation of Trane material and vendor orders; recording the receipt of materials and approving payments.

• Responsible for entering equipment orders and issuing purchase orders for vendor orders.

• Generates work orders for equipment start-ups.

• Responsible for project cash-flow management

• Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.

• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews.

• Flexibility to work overtime/weekends, as required.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School diploma or GED and up to three (3) years of related experience and/ or training; or equivalent combination of education and experience. Working knowledge of office equipment and Microsoft Office products. Familiarity with the operation of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Base Pay Range - $53,350 - $71,150.

Disclaimer: This base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.