• Project Administrator

    Bernhard, LLCNashville, TN 37230

    Job #1205125649

  • Project AdministratorNashville, TNJob DescriptionPrimary Responsibilities:Provides overall administrative support to the managers and superintendents. Owns direct responsibility for submitting payroll to accounting, tracking project correspondence, documentation, and overall billings. Represents BMCC administratively with our customers, vendors, subcontractors, other BMCC service groups, and our field supervisors.PrincipalDuties and Accountabilities:+ Trace monthly billing process to confirm that billings are submitted to general contractor on time and that expected payment dates are monitored and late payment reported to project manager for follow-up.+ Maintain an office calendar of project manager activities, meetings, travel, vacation, etc.+ Submit payroll to accounting.+ Help with maintaining and tracking purchase order/submittal logs.+ Help with distributing, logging, and tracking submittals, equipment production, delivery, O&M data, warranty, freight claims and warranty replacement part returns.+ Credit tracking and verification.+ Equipment, fixture and sub invoice processing, verification and filing after project manager approval.+ Maintain project files and drawing logs.+ Call subs and vendors for change or pricing.+ Make project manager travel arrangements.+ Type correspondence and proposals.+ T&M ticket pricing extension billing.+ O&M manuals and start-up book assembly.+ Copy and fax documents; manage document reproduction.+ Assist project manager in scheduling and facilitating "Operational Meetings".+ Help with managing monthly billing requirements i.e. owner financial insurance, sales tax exemptions, owner purchasing, certified payrolls, etc.+ Maintain and track the critical process list i.e. signed contracts, certificate of insurancesfor Proposal log.Skills & RequirementsKnowledge, Skills & Abilities:+ Minimum of 3 years of construction related administrative/light accounting(payroll) experience.+ Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.+ Experience in Textura (billings) and About Time (payroll) is a plus but not required.Bernhard is an equal employment opportunity employer. It is Bernhard's policy to recruit, test, hire, promote, transfer, compensate, train, grant leave, and terminate based on merit and business needs, and without regard to race, creed, age, color, ancestry/national origin, sex, genetic information, pregnancy, marital status, religion, sexual orientation/sexual identity, disability, citizenship status, veteran status, or other basis prohibited by ~~~ staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC ("Company") and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is ~~~ you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company's information to ~~~.

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