• Senior Program Coordinator

    Columbia UniversityNew York, NY 10176

    Job #1105488037

    • Requisition no: 505635

    • Work Type: Full Time

    • Location: Campus|Medical Center

    • School/Department: null

    • Categories: Administrative Support,General Administration

    • Job Type: Officer of Administration

    • Regular/Temporary: Regular

    • Hours Per Week: 35

    Position Summary

    The Senior Program Coordinator will be responsible for overseeing multidisciplinary projects in the Department of Pediatrics for a new program focused on the prevention and treatment of childhood obesity. The Senior Program Coordinator will be responsible for developing new systems, procedures, and collaborations across the institution and community, and for providing administrative coordination and oversight of projects. The Coordinator will report directly to the Steering Committee. The Senior Program Coordinator will be responsible for managing day-to-day project activities (planning the work, setting milestones & deadlines, and assigning responsibilities) including coordination and training of staff, financial management, development of materials and databases, and preparation of applications and reports to ensure that the goals and objectives are accomplished.

    Responsibilities

    • Provide day-to-day management for clinical programs and linked research, educational, and community activities, including coordinating activities of the steering committee

    • Work with senior level staff (i.e. administrators, directors, chiefs, clinicians) at health care practice/ sites to negotiate/implement/monitor clinical protocols and negotiate research protocols

    • Serve as liaison with clinical practices, sub-specialties, research teams, trainees, and community members

    • Organize training and educational sessions for participating members

    • Train staff on the implementation of protocols in accordance with privacy regulations

    • Develop and perform pre- and pilot testing of electronic medical record documentation

    • Develop processes for care coordination and patient scheduling

    • Manage a dedicated phone line responsible for both administrative and patient-related activity scheduling

    • Coordinate database design and develop and monitor protocols for data transfer and collection, following regulations for ethical conduct of human subjects research

    • Develop and institute strategies to maximize efficiency

    • Oversee adherence to timelines

    • Set agendas for program operations and steering committee meetings

    • Assist with writing reports to the clinical teams and funding agencies

    • Assist with oversight of program budgets. This includes tracking expenses and planning for appropriate and cost-effective resource allocation

    • Use project management techniques to continuously assess program progress, identify problems and implement solutions

    • Attend team meetings and training's

    • Other related duties as assigned

    Skills/Abilities/Competencies required:

    • Proficiency with various software packages, including Microsoft Office, RedCap, and other desktop tools

    • Ability to work with electronic medical record systems (e.g., EPIC) to develop patient scheduling and intake forms

    • Knowledge of research operations or general background in healthcare and organizational relationships, including the ability to facilitate clinical and research collaborations

    • Some knowledge in the project oversight areas of integration, scope, time, quality, cost, resource management, communication, procurement and risk management

    • Ability to develop understanding of the program to assess whether deliverable's have been met, to identify and elevate issues appropriately and/or to seek expert input to assure that the process outline to reach critical milestones is substantive and sufficient

    • Strong interpersonal and communications skills including written and verbal skills as well as ability to develop and present clear presentations to a broad spectrum of staff and management

    • Solid facilitation skills (even when not subject matter expert)

    • Strong problem solving and process management skills

    • Ability to prioritize work and operate under tight deadlines

    • Motivated and flexible, able to work independently and with teams

    • Ability to collaborate effectively and regularly with staff at the highest levels of the organization

    • Ability to lead, direct, and motivate large teams effectively and manage through influence

    • Flexibility to travel locally, nationally or internationally for training's and collaborations

    Minimum Qualifications

    • BA/BS degree required

    • Minimum of 3 years of administrative, clinical, nutrition, or research experience required

    Preferred Qualifications

    • Nursing, Social Work, Exercise Physiology, Psychology, or similar health related fields preferred

    • Master's degree in health administration, public health, or other related field (e.g., nutrition) preferred

    • Prior significant clinical, public health, or health-related interactions strongly preferred

    • Mastery in use of MS Project or similar project scheduling tool and SAS or other analytic program preferred

    • Database development experience preferred

    • Bilingual in English and Spanish, strongly preferred

    Equal Opportunity Employer / Disability / Veteran

    Columbia University is committed to the hiring of qualified local residents.

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