Sr Academic Program Coordinator

The Department of Modern Languages and Literatures seeks a Sr. Academic Program Coordinator to organize, coordinate, and support all aspects of the department's graduate and undergraduate academic programs as well as assist and collaborate with faculty and staff. This is a 100% onsite role, with the potential for 1-2 remote days following the successful completion of the introduction period.

Specific Duties & Responsibilities

• Coordinate graduate student admissions, recruitment, and campus visits.

• Support, facilitate, and track graduate student progress from matriculation to graduation.

• Process each semester Departmental Graduate Aid (DGA) working with Student Accounts.

• Schedule all graduate examinations and dissertation defenses.

• Update yearly in keeping with the university's legal guidance in the Graduate Student Handbook.

• Maintain graduate file archive and compile historical statistics about program graduates.

• Represent the Department at meetings of the Graduate Board, Graduate Admissions, and KSAS Registrar's Office.

• Assist graduate conference planning in collaboration with lead student organizers and administrative staff.

• Upload and schedule in collaboration with Department faculty and the Registrar all Fall, Spring, Intersession, and summer undergraduate and graduate classes.

• Perform catalog updates to undergraduate and graduate program requirements.

• Coordinate and schedule Fall Orientation programming.

• Collaborate with administrative staff on shared event calendar.

• Other related duties essential to the academic mission of the Department.

Special Knowledge, Skills, & Abilities

• Excellent interpersonal, oral, and written communication.

• Demonstrates teamwork and willingness to help others when needed.

• Ability to interact with empathy and respect while practicing active listening.

• Commitment to functioning in a team-orientated, collegial environment where diversity is valued.

• Ability to maintain strict confidentiality with student matters, including FERPA.

• Readiness to exercise diplomacy and to interact professionally with all levels of university personnel as well as such external contacts as alums, parents, and guardians.

• Ability to multi-task and self-manage assigned projects and daily tasks in an environment with shifting priorities.

• Efficient workflow organization and time management.

• Experience updating websites and entering data with high accuracy.

• Proficient in Microsoft Office suite, Adobe Acrobat Pro, and SharePoint.

Physical Requirements

• Able to lift general office supplies (20 pounds)

Minimum Qualifications

• High School Diploma or graduation equivalent. Bachelor's degree preferred.

• Five years progressively responsible administrative/academic experience

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.

• Experience in a humanities academic setting is strongly preferred.

Classified Title: Sr. Academic Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $28.75 - $36.50 HRLY (Commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday, 8:00 am - 5:00 pm

Exempt Status: Non-Exempt

Location: Homewood Campus

Department name: Modern Languages and Literatures

Personnel area: School of Arts & Sciences

Equal Opportunity Employer

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.